One scan on the cabinet and your cafes never run out of pastries again.
PastryScan is the low-cost, easy-to-set-up daily tray replenishment system for wholesale bakeries and patisseries. A cafe scans the QR on their pastry cabinet at close — and that single scan sets tomorrow's bake list and an optimised dawn truck run, so every cabinet is full before the doors open.
Daily pastry ordering is still done at 4am by phone
Every night, bakeries wait for cafes to remember tomorrow's order. It arrives by text, voicemail, group chat — or a guess based on last week. Some cafes over-order and bin what's left. Others sell out of croissants before 9am. The bake list gets locked in on incomplete information, and the dawn run is built by hand while the ovens are already going.
Cafes phone or text tray orders in at 4am — or forget entirely
Bakery staff take orders while the ovens are already running
Late order changes blow up an already-tight dawn run
Bakers over-produce trays that come back as waste
Drivers zig-zag the city and miss cafe opening times
Cafes sell out of croissants by 9am and blame the bakery
Turn every pastry cabinet into a live demand signal
PastryScan puts a simple QR code on the cafe display cabinet. At close, staff tap what sold, what's left and what was wasted. Your bakery sees real sell-through across every cafe and every line — and sets tomorrow's bake and dawn run from it.
The Key Difference
Most ordering platforms help cafes place a pastry order.
PastryScan helps bakeries remove the daily order call entirely.
From cabinet scan to dawn delivery route
Six simple steps. No hardware rollout. No app for cafe staff.
Add cafes & pastry lines
Add your wholesale cafes and the pastry lines they carry to PastryScan.
Generate QR codes
PastryScan prints a unique QR code for each cafe display cabinet.
Cafe staff scan at close
Staff tap trays sold, received, wasted or left over in seconds.
Live tray dashboard
See sell-through and leftovers across every cafe and pastry line.
Tomorrow's run generated
PastryScan recommends the trays to bake and builds the optimal dawn route.
Driver confirms delivery
Trays land before opening, driver confirms with a photo, counts update.
Stop waiting for the 4am order. Start planning the bake.
Instead of asking "Who ordered tonight?", PastryScan asks the right questions automatically.
Which cafes will sell out early tomorrow?
Which pastry lines do they actually need?
How many trays of each should we bake?
Which truck carries which trays?
What is the fastest route before opening?
Which stops can go later in the run?
"By the time the order call comes in, the ovens are already on. PastryScan tells you what to bake before anyone rings."
This is vendor-managed replenishment made simple for daily-fresh bakery delivery.
Perfect for daily pastry tray delivery
Pastries are the ideal first use case: baked fresh overnight, delivered before dawn, sold out or written off by the end of the day. Get the tray count wrong and you either waste product or lose the morning rush. If your cafes take trays every single day, PastryScan sets the number before they ask.
Australia has 28,154 cafe & coffee shop businesses
Almost all of them sell pastries daily. Most still order trays by phone or text the night before.
For Bakeries
No more 4am order calls
See demand by line & cafe
Bake to real sell-through
Less waste, tighter runs
For Cafes
No app to install
Staff just scan & tap
Never sell out by 9am
Better cabinet control
The route optimiser starts before the route exists
Most route tools optimise orders after they're placed. PastryScan creates tomorrow's tray demand from last night's cabinet scans, then builds a practical dawn run that gets every cafe stocked before it opens.
Sell-out risk
Cafe location
Cafe opening times
Tray quantities
Truck tray capacity
Driver runs
Fuel minimisation
Max stops per route
Everything a bakery needs to run daily tray delivery
Eight integrated modules. No hardware. Simple setup.
QR Tray Capture
Cabinet QR codes for trays sold, delivered, wasted and left over at close.
Live Tray Dashboard
See sell-through for every cafe and every pastry line at a glance.
Daily Bake Recommendations
Tomorrow's tray quantities from par levels, day-of-week demand and sell-through.
Dawn Route Optimiser
Build the morning run from need, opening times, location and truck tray capacity.
Driver Run Sheet
Mobile-first delivery view with stop sequence and trays per cafe.
Proof of Delivery
Drivers confirm the drop, upload a photo and update tray counts automatically.
Sell-Out & Waste Alerts
Warnings for cafes selling out early, chronic leftovers and missed scans.
Multi-Tenant Control
Each bakery manages its own cafes, pastry lines, QR codes and trucks.
Not another ordering portal
PastryScan is designed to sit before, beside or underneath existing wholesale ordering systems.
| Existing Approach | Problem | PastryScan Difference |
|---|---|---|
| 4am phone orders | Slow, error-prone, after the bake starts | QR captures tray counts the night before |
| Text/group chat orders | Unstructured and easy to miss | Sell-through becomes structured tray demand |
| Ordering apps | Cafe still has to remember to order | Bakery sees the need before the order |
| Standing orders | Same trays every day regardless of demand | Adjusts by cafe, line and day of week |
| Route tools | Route after orders exist | Builds the bake list, then the dawn run |
| Smart shelves | Expensive hardware | QR-based, no hardware rollout |
Ordering systems process demand.
PastryScan predicts it — overnight, every night.
Less admin. Less waste. Smarter dawn runs.
Built for bakeries, trusted by cafes, appreciated by drivers.
For Bakeries
End the 4am order call
Bake to real sell-through, not guesses
Cut over-production and waste
Lock the bake list in earlier
Increase cafe retention
See demand by line, suburb and cafe
Offer premium daily replenishment
For Cafes
No app to install
No supplier portal to remember
Staff just scan and tap at close
Never sell out by 9am
Less over-ordering and waste
Better cabinet control
No complicated ordering screen
For Drivers
Clear pre-dawn run sheet
Better stop sequence
Tray quantities by cafe
Proof of delivery photo
Fewer last-minute changes
Efficient, logical route
Home before the morning traffic
Who is PastryScan for?
Built for Australian bakeries delivering fresh trays to many cafes every single morning.
Wholesale Bakeries
Croissants, danishes, scrolls and muffins baked overnight and delivered to cafes before opening.
Patisseries
Premium pastry producers supplying cafes, hotels and restaurants with daily trays.
Savoury Bakers
Sausage rolls, pies and quiche makers running tight pre-dawn delivery windows.
Bread & Sourdough Bakeries
Daily fresh routes where timing is critical and yesterday's stock can't be sold.
Coffee Roasters with Food
Roasters adding pastry trays to their existing wholesale cafe runs.
Franchise Cafe Groups
Multi-site operators who want consistent cabinets across every venue by 7am.
Frequently asked questions
Everything you need to know about PastryScan.